How do I request a letter?

Sheila Mahon
Sheila Mahon
  • Updated

Only students registered for the current academic year have access to the letter hub.

  • If you are a returning/progressing student please see here for information on how to register 
  • If you are a new student you will only have access within 1 week of classes starting and only if you have been registered.

Students starting in September 2024 will have access to the letter hub from 9th September 2024.

Steps to request a letter  

  1. Ensure your home & mailing address is up to date on MyDetails
  2. Log in to NCI360  
  3. Select Student Letter Hub to access the letters listed below
  4. Letters requested from NCI360 will be sent to your student email within a few minutes after the request (except for the graduate visa letter which will take up to 3 business days)

Registration Letter

This letter is only suitable for students who start their course in September. It can be used as proof of enrollment for the academic year September - August at NCI. This letter is not suitable for students who commence their course in the January intake as the enrollment dates will be incorrect. For students who commence in January the Reference letter below will be suitable.

Important note for international students: This letter cannot be used to register or renew your permission with Irish immigration nor can it be used as proof of address. If this letter is provided to immigration your Irish Residency Permit (IRP) card may be issued with an early expiry date thus creating complications for you. For more information on how to get a letter for immigration please continue reading below.

 

Reference Letter

A letter that confirms that you are a student at NCI. It can be used as proof of the student’s status at NCI to apply for the student leap card or to provide landlords when searching for accommodation. Please note this letter cannot be used to register or renew your permission with Irish immigration. For more information on how to get a letter for immigration please continue reading below. If you require a character or academic reference please contact academicoperations@ncirl.ie 

 

Casual Work Letter

International students on a valid student visa (stamp 2) are permitted to reside in the State and to avail of a work concession for casual work. You can use this letter to submit to employers to inform them of the details of the work concession and confirm your status as a student at NCI. 

 

Bank Letter

One of the required documents to open a bank account is proof of address. Once students have secured accommodation and have updated their MyDetails account they will be able to use this letter as proof of address. Please note that it takes 24 hours for the system to update a new address. If you have just changed your address please wait 24 hours before requesting the letter.

 

PPSN Tax Number Letter

The awarding body for NCI is QQI (Quality and Qualifications Ireland). QQI requires all students to have a PPSN to graduate and receive their parchment. A PPSN is also needed to work in Ireland as it is required for tax purposes. Please note that it takes 24 hours for the system to update a new address. If you have just changed your address please wait 24 hours before requesting the letter.

 

Visa Invitation Letter

Friends and family wishing to visit NCI students in Ireland may require a visa to travel to Ireland. You can use this letter to give to your friends and family to submit as part of their visa application. Please see here for more information.

 

Travel Visa Application Letter

If you wish to travel outside of the Republic of Ireland you may require a visa. If you require a visa, you can use this letter to support your application.

 

Education Bond Letter

Some students have education bonds that require a letter to release the funds. You can use this letter to do so.

 

Graduate Visa Letter

This letter can only be issued to students who have a final set of results and are applying for the 1G Graduate Visa. For more information about applying for the 1G visa please see here

 

Letters for Immigration

Irish immigration letters are issued by the International office. For further information on how to obtain a letter for immigration please see the article below that applies to you,

First time registration 

Visa Renewal

Graduate Visa (1G)

 

Any other letters not mentioned above can be requested by completing a Letter Request Form and submitting it to the International Office on the NCI Support Hub

Note: The International Office working days are Monday-Friday so if you request a letter by 4pm on Monday you will receive it by Wednesday and if you request a letter by 4pm on Friday you will receive it by Tuesday.

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