Search

How do I request a letter?

Sheila Mahon
Sheila Mahon
  • Updated

Registration Status and requesting letters

Only students registered for the current academic year have access to the letter hub.

  • If you are a returning/progressing student please see here for information on how to register 
  • If you are a new student you will only have access within 1 week of classes starting and only if you have been registered.  Students starting in January 2025 will have access to the letter hub from 13th January 2025.

Steps to request a letter  

  1. Ensure your home & mailing address is up to date on MyDetails.   New students should read this article on 'how do I update MyDetails as a new international student.'
  2. Log in to NCI360 and select Student Letter Hub to access the letters listed below
  3. Letters will be emailed to your student email within a few minutes after the request (except for the visa renewal and graduate visa letter which will take up to 3 business days)
  4. For Letters that include your address.  If you have updated your address today, then please wait until tomorrow to request the letter as it can take up to 24 hours for the system to update a change of address.
  5. There is no limit on the number of letters you can request on the letter hub.

Enrolment and Student Status Confirmation Letters

  PURPOSE OF THE LETTER SUITABLE FOR HOW TO REQUEST IT IMPORTANT NOTES

Registration Letter

 Proof of enrolment for the academic year Sep-August.
  • Students who start their course in September.

  • Have updated their home & mailing address on MyDetails account
 Log in to NCI360

This letter is not suitable to register or renew permission with Irish immigration.

 

This letter includes your address. If you have updated your address today, then please wait until tomorrow to request the letter as it can take up to 24 hours for the system to update a change of address.

Reference Letter/Proof of Address
  • Proof that you are a full-time registered student at NCI.
  • Useful as proof of address and to apply for the student leap card or to provide landlords when searching for accommodation.
  • Any students. Particularly, students who start in January and cannot request the registration letter.
  • Have updated their home & mailing address on MyDetails account
Log in to NCI360.

If you require a character or academic reference, please contact academicoperations@ncirl.ie

 

This letter includes your address. If you have updated your address today, then please wait until tomorrow to request the letter as it can take up to 24 hours for the system to update a change of address.

Education Bond Letter

 It can be used to release funds. Students who have education bonds. Log in to NCI360. More information on releasing an Education Bond is available with this link 

 

Work and Financial-Related Letters

 

PURPOSE OF THE LETTER

SUITABLE FOR

HOW TO REQUEST IT

IMPORTANT NOTES

Casual Work Letter

 It can be used to inform employers of the details of work concessions as an international student. Any students on a valid Stamp 2 Visa. Log in to NCI360. Rules for working on a Stamp 2 Visa.

Bank Letter
  • To open a student bank account in Ireland.
  • Proof that you are a registered student on a full-time course at NCI.

International students who:

  • Reside in Ireland
  • Have updated their home & mailing address on MyDetails account
 Log in to NCI360.

This letter includes your address. If you have updated your address today, then please wait until tomorrow to request the letter as it can take up to 24 hours for the system to update a change of address.

PPSN Letter
  • Proof that the PPSN is required for your studies. QQI requires all students to have a PPSN to graduate and receive their parchment.
  • A PPSN is also needed to work in Ireland as it is required for tax purposes.
  • The letter also includes your address for proof of address. 

International students who:

  • Reside in Ireland
  • Have updated their home & mailing address on MyDetails account
 Log in to NCI360.

International Students must have travelled to Ireland and be resident in Ireland to apply for the PPSN

 

This letter includes your address. If you have updated your address today, then please wait until tomorrow to request the letter as it can take up to 24 hours for the system to update a change of address.

 

Visa and Immigration Letters

  PURPOSE OF THE LETTER SUITABLE FOR HOW TO REQUEST IT IMPORTANT NOTES

Travel Visa Letter

To travel outside the Republic of Ireland.

 

Please see How do I travel outside the Republic of Ireland for more information.		 International students who have a valid IRP card. Log in to NCI360. It is your responsibility to check what the visa requirements are for the country you wish to travel to.

Visa Invitation Letter

Please see How do I get a letter to support family and friends applying for a visa to travel to Ireland for more information.

 All international students. Log in to NCI360. This letter is suitable to give to your friends and family to submit as part of their visa application to visit NCI students in Ireland.

First Time Registration Letter

Register with immigration for the first time.

 

Please see How do I register with immigration for the first time for more information.		 International students who have to register with immigration for the first time and have already started their courses.

New students do not need to request an immigration letter. The letter is automatically emailed within 3 working days of your welcome meeting.

 Students must have submitted their registration form.

Visa Renewal Letter

Renew your visa.

 

Please see How do I renew my student visa for more information.
  1. Undergraduate Students progressing to the next academic year
  2. Students who do not complete the academic year as planned and within the original timelines of their programme (e.g. failed modules, deferred modules, returning after suspension)
  3. School of Business students from the January intake (initially register in person with immigration and then must renew their visa until graduation)

To request a visa renewal letter, you should complete the Letter Request Form and submit a request in NCI Support Hub. Letters requested by Letter Request Form via the NCI Support Hub will be processed within 2 working days.

  

1G Graduate Visa Letter

Apply for the 1G visa.

 

Please see How do I apply for the 1G graduate visa for more information.

International students who:

  • Reside in Ireland
  • Have a valid IRP card
  • Hold a level 8 or level 9 award
  • Apply within six months of being notified of the award
  • Not have exceeded the seven-year limit as a non-EEA student
 Log in to NCI360 to submit a request. Please expect to receive the letter in 2 working days. Students can only apply when they successfully complete their studies and after the official publication of the final results.

 

Was this article helpful?

Comments

0 comments

Article is closed for comments.