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Student Terms of Use

Frank Byrne
Frank Byrne
  • Updated
  • All students who wish to avail of the College’s ICT facilities must: 
    • Be aware of the College’s security policies and operate in accordance with them 
    • Only use the ICT network for the purpose of course work and associated research 
    • Use the ICT facilities provided in a lawful, responsible, and secure manner 
    • Take responsibility for protecting and maintaining their ICT credentials (e.g. passwords and usernames) 
    • Encrypt any information that could be deemed confidential before sending it over the College’s network 
    • Take responsibility for the activity of their ICT accounts 
    • Take responsibility for the data in their ICT accounts  
    • Be vigilant, take note, and report any suspected, observed, or known security incident, suspicious emails, or breaches of ICT and security policies  
    • Ensure that any devices, irrespective of ownership, connected to the College’s ICT network and systems have active malware and anti-virus protection 
    • Not use the ICT network to view, transmit, or distribute any material that may be considered offensive. This includes, but is not limited to, sexual, pornographic, racist, sexist, libellous, threatening, defamatory, or any other material that may bring the College into disrepute 
    • Not use the ICT network to bully or harass any individual 
    • Not infringe the privacy and data protection rights of any individual 
    • Not display, transmit, or reproduce, any materials covered under the Copyright and Related Rights Act (2000) as amended without prior consent of the owner. All questions regarding copyright must be directed towards library@ncirl.ie  
    • Not access or attempt to access any services for which they have not been given permission 
    • Not make attempts to alter or conceal their identity when connecting to the internet or sending emails 
    • Not use another student’s account or impersonate others 
    • Not disclose their password to anyone else or attempt to access resources using other users’ credentials 
    • Not leave devices unattended without logging off or locking them 
    • Not use the ICT facilities provided by the College for plagiarism or cheating 
    • Not take advantage of any system weakness or security incident or facilitate others to do so 
    • Not undertake or facilitate any activity that could affect the performance, integrity, reliability, and security of ICT facilities 
    • Not attempt to bypass any filtering or restrictions placed by the IT Department 
    • Not deactivate or disengage any of the protection mechanisms installed by the IT Department 
    • Not install or download software or knowingly introduce malware, viruses, or programmes that are harmful to the College’s network, systems, and devices 
    • Not use the network for commercial use as it is explicitly forbidden  
    • Not use software or hardware the IT Department or its representatives have requested students not use 
    • Not send unsolicited emails  
  • The above list of unacceptable usage is not exhaustive 
  • The Security Officer is authorised to monitor any communications on the network and record the activities of all users on all College communications and security systems. This includes, but is not limited to, email and web activity 
  • It is the College’s objective that such monitoring should not be necessary on an on-going basis but will be occasionally used to audit practices. However, the College retains the right through any member of the Senior Management Team (including but not limited to the Security Officer) to monitor, intercept, and read each individual’s email, internet, PC, and other activity relative to the College’s facilities to ensure the protection of the College, its students, and its staff 
  • The College cannot guarantee the confidentiality and privacy of any information stored or uploaded by students on any ICT system, network, or device, and cannot guarantee confidentiality in relation to electronic records or communications transmitted from or held on College systems by students. A student should not have an expectation of privacy in these circumstances 
  • The IT Department may disconnect any device that it feels is posing a risk to the availability or security of the network 
  • Aside from statutory obligations, the College is not liable for any loss or damage arising from the use of the College’s IT facilities  
  • Any student who does not comply with this policy may face withdrawal of ICT facilities or may face disciplinary action by the National College of Ireland 

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