How do I share a file from SharePoint or OneDrive?

Step 1.

Open the OneDrive or SharePoint App from the MyApps Portal.

Step 2.

Navigate to the file or folder you wish to share. Click on the three dots beside the file or folder and select Share. 

Step 3.

There are a number of ways to share the file or folder, we will look at each one below.

Anyone with the Link

You can use this sharing feature when sharing to a large group outside the college, this will create a link that when opened will show the user all the files, anyone with the link can view the files. You can set an expiry date and set a password on this link also. 

Once you click apply you need to select Copy Link. Copy the link and paste it into an email to send on. 

People in the National College or Ireland with the Link

You can use this sharing feature when sharing to a large group within the college, this will create a link that when opened will show the user all the files, anyone with the link and a NCI account only can view the files. You can choose if editing is allowed or not. 

Once you click apply you need to select Copy Link. Copy the link and paste it into an email to send on. 

People with existing access

You can use this sharing feature when sharing to users who already have access, this might be used when sharing a video recording that you know a user already has access too. 

Once you click apply this will create a link that when opened will show the user all the files, anyone with existing access and the link can view the files.

Once you click apply you need to select Copy Link. Copy the link and paste it into an email to send on. You can also email the files or folders but the access will only work for users who have existing access. 

Specific People

You can use this sharing feature when sharing with users internally or externally. This feature allows you to enter the email address of a specific user you want to share the file with. The user will then get an email with the files and folders attached. You can enter any kind of email here from outlook to gmail. 

Once you click apply you will then be asked to enter the email of the recipient. Once you enter the email of the recipient click send on that person will receive an email with a link to the files.  

Note: Alternatively you can copy the link from any of these options and paste the link into an email.